01-30-2025 Admin Meeting for Jan 2025

Call to order:  10:02am
Date:  01/30/2025

Present:  Bong (Moderator, Jamie (Vice-Moderator) , Jerrell (Treasurer), Charlene (Clerk)

Opening Prayer by Bong and prayer request: 

  1. Jerrell - transition for his brother and blessings on the upcoming travel
  2. Jamie - praise the lord for the strength during a travel in Florida; Pray for parents and brother in LA. 
  3. Charlene - Pray for John and the churches
  4. Bong - pray for family and older boys and congregations.  

 Agenda: 

  1. automate payment
  2. manage any other admin issues
  3. 990 EZ, Fed and State 2022 & 2023

Minutes: 

  1. Bank signatures transition 2025 - with Jeff and Jerrell
    1. Current Signatories: Jeff, David
    2. New Signature Cards are given: Clerk will sign for all bank transitions and Jeff will forward to clerk and/or moderator all the requirements to transition the bank requirements such as  (a) Articles of Inc., (b) Officer change; Committee Motioned and Approved the following Signatories.  
      1. Vice - Moderator: Jamie 
      2. Treasurer:  Jerrell (Treasurer)
      3. Clerk:  Charlene 
  2. Electronic Payments.  Committee Motioned and Approved 2 Actions in regards to electronic payment: 
    1. To immediately use the following platforms for online transactions (a) ACHS  - Bank to Bank and Venmo.  
    2. To research on Vancopayments and present to the next Admin Team Meeting.  
  3. Unemployment Insurance Acct  No.  0000278726.
    1. Admin discussed to continue pursue DLIR that OBN do not have employees for 2023 and 2024.   Chairman is tasked to pursue and interact with DLIR and settle the matter.   Chairman will make a report on the next Admin Team 

Closing Prayer: Bong 



-------- 
Notes not presented during meeting but important for Admin Team: 

1.  Summary Correspondence sent to New Treasurer for 2025 from Moderator on January 17, 2025 

For our flowchart, all finance and compliance fall under the treasurer.  The Treasurer is a part of the Admin Team.  That team will now meet regularly prior to the OBN Council Meeting.   All disbursements are to be approved by the Chair (while we are waiting for the new const and bylaws).  Bookkeeper will manage our books on all levels.    
As the new treasurer of the Oahu Baptist Network, here are some more key points in your role:

  1. Understand Financial Policies: Familiarize yourself with the organization's financial policies and procedures for receiving and disbursing funds.

  2. Accounting Systems: Follow the accounting system to accurately track income and expenses. 

  3. Budgeting: Collaborate with the Board of Trustees to create an annual budget that aligns with the organization's goals and the ministries approved by the Board.

  4. Regular Reporting: Prepare regular financial reports for the Board to ensure transparency and accountability in your financial dealings.

  5. Compliance: Make sure you comply with all legal and tax obligations related to non-profit financial management.

  6. Record Keeping: The Bookkeeper will be in charge of this, but it is necessary that you understand all transactions, receipts, and financial statements for possible audits and reviews.

  7. Communication: Maintain open communication with the Board and other stakeholders regarding financial matters.

By following these, you can effectively manage the finances of the Oahu Baptist Network and support its mission.

Comments

Post a Comment

Popular posts from this blog

06-02-2026 Admin Meeting

Image
   Zoom Meeting Click Here ID # 811 5065 7152 Passcode: obn Please reflect your name and turn on your camera to be admitted   June 1, 2026, 9am ADMIN NOTES Feb 23, 2026 Admin Meeting Notes Via Zoom Feb 23, 2026 Atty Park's Transcripts and Proposals 2026 Proposed C & BL at the Oct 24, 2025 OBN Annual Meeting ADMIN Reports during OBN Leadership Team Meeting May 21, 2026 Admin List from OBN L eadership Team Meeting Faith to send out giving statements to churches for 2025 to encourage contributions and inform them about OBN.  Admin Team Feb 23, Minutes OBN Tax- exempt status from IRS:  OBN is "subordinate of a group exemption" and its "parent" organization is Hawaii Pacific Baptist Convention, Jan, 29, 2026.   Opinion: Research into registering the OBN as a 501c3 entity by Jamie M.  Annual Meeting Speaker Invite: Dr. Adam Groza, President of Gateway Seminary.  Will now work with OBI to manage invitation and schedule.    Feb 19, 202...
Read more

07-16-2026 LT Approved - Board of Trustees

 The OBN Leadership Team approved from its July 16, 2026 the adoption of this section, "Board of Trustees" to be included in the proposed C & BL. C&BL - Board of Directors and their responsibilities 2.14 Board of Directors 2.14.1 Responsibilities • Represent the corporate body of O‘ahu Baptist Network in its civil relationships to others and various governmental bodies. • With proper approval by OBN, any three of the directors shall have the power to buy, sell, mortgage, lease or transfer church real property. This board has no additional responsibilities or authorization unless directed by OBN. The board members shall not be held personally responsible for any debts or obligations of OBN. OBN shall indemnify the directors for any personal liability resulting from the good faith discharge of their duties as directors. OBN may also obtain for directors and officers liability insurance in order to protect them from any economic loss incurred due to legal action taken a...
Read more